We are providing this as a Duke campus-wide service. Any NIH-funded researcher and author at Duke may use this service.
The NIH Manuscript Submission System (NIHMS) is very easy to use, but if you do not want to handle the submission process yourself or within your department or unit, you may use this service offered by the Medical Center Library & Archives. NIH offers a tutorial for using NIHMS.
This new policy applies to all peer-reviewed journal articles accepted for publication on or after April 7, 2008. You do not need to submit articles accepted before that date, but if you want to submit them, you may use this service or submit them yourself.
Use the DUMCL&A NIH Submission Service now or read more about the process below.
In order to submit the article on your behalf, you will need to provide the following information to complete the submission form:
- Confirmation that you have copyright clearance from the journal publishers to comply with the NIH Public Access policy -- Check your agreement with the publisher!
- Names and email addresses of Principal Investigators
- Title of the journal
- Title of the manuscript
- Grant number(s)
- Manuscript files including all graphs, figures and accompanying materials. They can be in Word, Excel, PowerPoint, TIFF, GIF, JPEG, PDF, etc.
- Embargo/Delay time period -- how long after publication can the journal article be made available in PubMed Central as specified by the publisher; 12 months is the maximum embargo period as per NIH policy. Check your agreement with the publisher for the delay period.
The Library will send you and the PI an email confirming that the manuscript has been submitted, and we will include the NIHMS manuscript number in the email.
Submission is not complete until you have done this final step! The NIHMS system will also send an email to the PI confirming the receipt of the manuscript and asking the PI for final approval for submission to PubMed Central. Please be sure to respond to this confirming email.
